Finance Coordinator

Location: Pittsburgh

Job Type: Contract

SUMMARY: Provides administrative assistance to the association by maintaining legal, banking, and insurance documents. Also, provides general administrative assistance to the Chief Financial Officer, Controller, and Finance Department as needed. Maintains customer confidence and protects operations by keeping information confidential.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned. • Prepares and maintains bank and investment signatory cards, company credit cards for staff and area/section officers, and all related banking contracts and documents for approximately 165 bank accounts. Downloads monthly statements and created and maintains a Daily Cash Report for accounts. • Prepares and reviews area/section financial reports by collecting and analyzing information submitted by each area/section, and communicates with area/section officers to requests pertinent information for annual audit and tax reporting purposes. • Communicate effectively with the Finance and Audit Committee members. Develops and distributes agendas; takes and transcribes meeting minutes. Schedules and prepares meeting room and arranges for refreshments. • Maintains legal & banking contracts in the filing & retrieval systems. Trains staff as needed. Notarizes documents as requested. • Maintains the Association and related entity insurance policies. Completes the annual insurance applications. • Researches and/or obtains the state Sales Tax Exemption Certificates where and when needed. Files annual reports or applicable documentation as needed to maintain exemptions per state or country. • Assists the Chief Financial Officer and Controller in various administrative duties, relieves receptionist during lunch breaks on rotation schedule, and special projects as assigned.

SUPERVISORY RESPONSIBILITIES:  No supervisory responsibilities required for this role.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL REQUIREMENTS: Some travel is expected for this role.

EDUCATION and/or EXPERIENCE:  A high school diploma is required, some college preferred. • Minimum of three years’ work experience in an office environment.

LANGUAGE SKILLS:  Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, members, employees of the organization, customers, and the general public.

MATHEMATICAL SKILLS:  Ability to calculate figures and amounts such as discounts, interest, commissions, etc. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to develop and interpret business graphs.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, verbal, diagram, or schedule form.

OTHER SKILLS and ABILITIES: Must possess a specific level of communication skill both verbal and written. Have demonstrated personnel management skills including, but not limited to, the ability to evaluate staff performance and provide direction, is highly desirable. Ability to work in a multi task environment taking into account various external factors and to communicate efficiently and accurately to both managers/supervisors and subordinate staff. Must be computer literate with knowledge and experience in word processing and spreadsheet software. Ability to learn and use association specific software. To perform this job successfully, an individual must have knowledge of accounting software, database software, and desktop software applications such as Microsoft Office Suites.